Saturday, November 9, 2013

Guide to Run a Successful Company Event


Running successful company events has proved elusive for many companies over the years. The truth is that it does not matter how small or big you want the business event to be, as it is possible to run such an event successfully. However, it is important to note that a lot of planning is required if you are to run a successful event. Here is a guide on how to run a successful business event;

1. Try to involve the employees in organizing the event. You can do this by getting employees to give ideas on the venue as well as the activities that they would like incorporated into the business event. This will go a long way in ensuring that they all have a great time. Also, you should identify the agenda of the company event. There is always an agenda behind every event that is held.

2. Prepare the budget - You should never organize any company event without budgeting for the same as doing this will only make it flop. Budgeting will enable you determine what to include in the program. For example, you should not plan to have employees stay overnight if there is no money to cater for their accommodation.

3. Be sure to make reservations especially if the company event is being held off-side. This will prevent disappointments that may arise once you realize that you cannot secure a venue of your choice because it is fully booked.

4. If there is a provision to have the members feed during the company event, then you should get in touch with a caterer to ensure that this happens without a hitch.

5. Plan on how employees will get to the venue. This calls for you to organize for transport prior to the actual date of the company event. This is why it is important that you choose a venue that can easily be accessed.

6. Come up with activities that members will be involved in during the company event. You should for example decide whether presentations will be made and by whom. If you expect to have presentations, then you should try to choose speakers that are compelling and respected.

It is possible to run a successful business event if you plan properly. Such planning should be done in good time to avoid a last minute rush that may leave members all too tired to do much on the actual day of the company event.

Top Tips on How to Organise an Inexpensive British Event


Organise a Planning group

It's always fun to plan a party, so why not pour some tea with a collective of creative's (by creative's, I mean those close relations who may be design orientated, marketers, good cooks, florists, extroverts and/or performers etc.) to get some innovation on the go? Call up the innovative minds within your friends, family and local area and set some royal English party ideas alight over some cucumber sandwiches. Find a place that's of British influence like your local park, a greasy spoon, the grounds of a nearby historic manor or keep it simple in the comfort of your front room and get brainstorming to make your party the best Jubilee celebration England has ever seen.

Decorations

Make your own! Children love paint and by getting them involved, they can be creative and independent whilst having fun. Organise a decoration day where all the children and young people from your family and friends can play together to make bunting, invitations and flags. Cut some paper triangles and decorate with the union jack, a crown, drawings of the queen or the Olympic rings (just an idea). Save jam and sauce jars and decorate with paint to create unique candle holders to hang around the garden, or use them as miniature flower pots.

Food

Create some versatility with a selection of world foods, how? Get party attendees to bring a dish on their arrival. Whether its pre prepared food for the BBQ or a selection of rice, pasta, salad and nibbles or baked treats, it's a stress free solution and gets everyone involved in the celebrations. Make some lemonade and fruit punch (always cheap to make) and add a little tipple for the adults. For those less inclined to cook, get them to bring a bottle or cocktail contribution instead. It's a win win situation.

Entertainment

Everybody knows someone who knows someone who can play an instrument or is a member of a band. Entice them with the opportunity to play live and pay them with food and drink. You could also get a CD playlist together and get the children to act out a play commemorating Britain. Get some games on the go such as pin the tail on the corgi,bowls, egg and spoon and three legged races are always winners. Then again, football's a winner too - even if England didn't win the Euro's.

Plan for the weather

Hire a gazebo and get some bring really big umbrellas.

Contact your local council

If you're planning to hold a street party you must apply for a permit by calling your local authority.

If you're a business wanting to hold a British themed event, then get some advice from an event business that specialises in event management. They have a multitude of experience and may be able to give you ideas that will make your event unique and memorable. Celebrate Britain in style.

Corporate Event Planning


Corporate events can be held on a large scale or may be a small time affair, it may be formal or informal, and can be exclusive or open to the public. Corporate events are organised to attain a wide range of objectives. The main goal of an event may be entirely social or celebratory and can also have serious implications on the business prospects of the host. Such events generally are hosted to rejuvenate a corporation and to build relationships with the key players in business. They are also a great way to celebrate a company's accomplishments, promote team building among employees and guarantee an outstanding evening for your guests.

However, without good planning an event may have very little likelihood of success even if the objective of the event is in place. Proper planning is very important for the success of any corporate event such as a corporate party, trade show, a retirement party, a promotion party, an annual office picnic, employee recognition dinner, a sales meeting, the annual year end party or any other hospitality event for your clients. It involves vigilant planning and coordination of the various aspects of the event.

A corporate event can be well planned by employing the services of a professional or an Event Planning Company. Event planning professionals are exceptionally qualified to handle all areas of organising an event in a number of ways that help in producing a successful event within the budget. They have the expertise to handle all the attributes of special events including the right venue for the event, catering and entertainment among others. Event Planners are well equipped to deal with all the tensions, frustrations and problems that come with planning a special event. They are also well trained to tactfully resolve issues with bothersome third parties, late deliveries, legal documentation and other event services which are critical to the success of any event.

How to Avoid the Common Mistakes of Event Planning


If you are planning an event, you will inevitably need to hire entertainment of some form, be it a DJ, band or jukebox. I want to start this article by relating a story that shows exactly what not to do when looking for a DJ hire company.

A local sports club decided, fairly late, that they needed entertainment for their New Year's party for the end of 2009. Having left the decision too late and not leaving enough time to check up on the potential entertainment options, they decided to go with a local DJ having heard about him from a club member's teenage son. After a short telephone conversation with the DJ, the person in charge of organizing the event made a deposit for the full amount of the DJ's services to his bank account.

Having checked off the entertainment part of the New Year's party, the organizing committee went ahead and finalized every detail of the event including catering and advertising. On the evening of the 31st the DJ did not show up and to cut a long story short the club lost a great deal of money and also good will from members who supported them by buying tickets for the event.

So what did the club's organizing committee do wrong? Firstly, they did not allow themselves enough time to organize the occasion. One of the most important things to do is to ensure that you allow enough time for your event organizing task. You need time to get at least three quotes for every aspect of your party, from catering through to entertainment. The club in question did not have the time to research entertainment companies and therefore took the first option that crossed their paths.

Secondly the DJ or DJ hire company that you decide on for the entertainment of your guests should be a business or at the very least a professional person. Not only will a professional DJ or DJ company have the best equipment, but they will also have a reputation to uphold. Our mentioned club never even enquired if the so-called DJ had equipment, but they also hired him without checking his reputation with past clients.

Lastly a professional DJ company will have some sort of a service contract that needs to be agreed upon before money is paid. The purpose of the contract is to protect the rights of both parties, and is an essential for any professional company. In the case of our sports club, they paid a deposit without a service contract and subsequently lost that deposit as well as any other money that the spent on the disastrous event.

In conclusion, the above scenario can and should be avoided at all costs. There is a basic rule of thumb when dealing with any service provider including DJ hire companies - always do your due diligence and contact some previous clients of the prospective company. This will ensure that you get the service that you pay for.

What Your Own Nightclub Needs: From Entertainment Planning to DJ Training


Maybe you've dreamed about having the hottest nightspot in town, or maybe you fell in love with the idea of a relaxing place for after work music with friends. A nightclub needs the sort of skills ranging from things taught in sound engineer school to event management school, so it helps if you have a background in entertainment and hospitality or bars and restaurants.

The first thing you will need to do is scout a location and learn your city's zoning and liquor laws. Fire codes put a necessary cap on the number of guests you can fit at any given time, while the presence of competitors can be a good or bad thing. On the one hand, nightclubs may be found clustered together because it's the part of town that residents of a city flock to for fun, on the other hand too much market saturation dilutes your profits.

Be sure to hire reliable staff, from the bartenders to the security at the door. These people will be key to keeping your liquor licence, because you'll need them to comply with provincial regulations. Your club will also need people to keep it clean, either a day time janitor or a maid service for hire, and someone to set the mood with lighting and decorations. Maybe you will do this all yourself or maybe you will want to hire a professional. For lighting, especially with the role computers play in making it much easier, sometimes DJ training includes these skills as well, but keep in mind that more skill costs more money.

If you host a lot of parties and product launches and you're more interested in other sides of the business than the logistics, look to securing a graduate from an event management school. Clients will appreciate having someone who can handle all the details for them in house. This person might double as your manager. Eventually, even if you intend to do most of this work yourself, you'll need to delegate to staff members, especially as your business grows.

When it comes to music, you'll be the person who'll decide if you want live acts or just recordings, though a dance club will at least usually employ a DJ for all night tune spinning. Consult with a graduate of a sound engineer school regarding the acoustics of your venue and avoid places and equipment set ups that will bathe your customers in dissonance. Live acts mean constantly bringing in new bands, and pricing is very variable, from celebrities who require immense amounts of money for a single set, to unknowns satisfied to make up just the cost of performing.

Lastly, if your background hasn't given you much management experience in any of these fields, consider some classes for yourself. Better to spend the time and money now, than lose it by biting off more than you can chew.

Promote Your Fundraiser Without Spending a Dime


Have you ever thought of promoting your fundraiser event without having to spend a single penny? It's possible, but you need to be creative and invest in a lot of time and effort. Getting the word out about the event, and that too without incurring expenditures is a difficult task. However, you can check out the ideas and use them for your upcoming events.

1. Set up an advertising committee

Set up a working committee that will help you in chalking out your advertising strategy. Try to involve as many people as possible in your planning process. The more people you involve in the process, more people you will have in fundraising event.

Communicate with the members of your committee effectively. Listen to their individual views and if necessary do change your preconceived idea for the better. Keep in mind that incorporating new ideas and suggestions often help you to keep your advertising fresh and appealing. Involve your committee members to distribute flyers and promote the event within their respective social circles.

2. Promote your fundraising event through social media

Nowadays social media offers a consistent platform and endless opportunities to promote your fundraising event. You can make the best use of your Twitter and Facebook page followers to promote your event. You can find people who you think might be interested and establish a connection with them.

On Facebook, you can start a group for your event. Involve as many people you want in this group. Discuss information and updates about the event and send out invitations as and when required.

For LinkedIn, you can join various similar groups and submit your event news. LinkedIn includes your news in the newsletter they send out to the members of the group. In this way, you can attract a large volume of donors and sponsors for your fundraising event.

3. Post an ad of your event in online newspaper

A key way to promote your fundraising venture is to post it on various online newspapers. Online Newspapers usually offer a 'Calendars of Events' for local happenings free of cost. It gives your event great exposure especially on Google; thus people get the publicity that they need so that interested parties can easily find it when searching on the internet. You can even post the link of your fundraising website on the online newspaper to attract people.

Resort to various online magazines that offer the same service like the online newspaper. Post the link of your event website in as many places as possible.

Try out these tips to promote your fundraiser without spending money for the same.

Friday, November 8, 2013

Motivational Speakers For Corporate Events


Widely speaking there are a couple of different kinds of motivational speakers which you can consider when making a booking for your function; the leadership motivator and the self motivator. Leadership motivators often have a background in business, or have worked in a managerial position in the public sector. Self motivators typically have a past in professional sports or in the armed forces, or may have experienced a major challenge in their life which they have overcome.

Making the right choice of motivational speaker for your event requires you to understand the needs of the audience and message that needs to be delivered. You'll especially need to comprehend what the audience anticipate from the event as well as the ideas you want them to take away. These are very significant factors as they will make up the foundation of the brief that you'll propose to any prospective speakers.

To illustrate; if your goal is for the audience to reflect on their personal and career targets and push on to take increased amounts of responsibility then a self motivator style of motivational speaker is most likely to be the ideal choice. If instead the aim is to build team morale, communication skills and leadership within a work place, then a leadership motivator style will be better suited to the job.

It is a good idea when looking for a motivational speaker to select somebody with a relevant history and experience that your audience will be able to relate with. For example a speaker who speaks about climbing a mountain and overcoming major hardships may well be uplifting to an audience, but if it is not relatable with the audience then a speaker who has succeeded against the challenge of creating a business, or demonstrating leadership skills that the listeners are able to identify with may be more relevant and valuable to the audience.

It is vital to ensure that both the motivational speakers experience and area of expertise fits both your budget and the real requirements of the audience. Finding the most suitable speaker to fit your budget is often best achieved by properly identifying a motivational speaker who has experience in the world of commerce and has the bruises to prove it!

It's especially important to ensure that the speaker will provide a tailored speech which is bespoke to the needs of your audience. As an aid to achieving this you should plan out your requirements in writing, providing a high level overview. This will prove helpful to both yourself and your speaker of choice. Try to keep this concise and no longer than a single page.

Explain the purpose of the event and the reasons for requiring a motivational speaker. Make sure that your speaker can work alongside you during preparations for the event - a good speaker will also make themselves available to visit your workplace and meet significant individuals in advance of the speech.

Future Proofing Your Online Event Management Software


Interviewer: What are the key elements of running a successful event?

DL: It's all about planning - working out:

- What are people going to do when they come to the event?

- What are they going to get out of the event?

- What type of people do you want to come to that event in the first place?

- Who are you going to invite?

- Are people just going to book online?

- Are they going to book via the telephone?

- How are they going to communicate?

- How will you make sure that you get the right people in place?

So it is all about planning; planning is crucial.

It's also about looking at how are you going to follow those customer up later on - how are you going to follow up the non-attendees etc. So having a clear, concise plan about the pre-event, running the event and post event follow up is all part of running a successful event

Interviewer: What are the benefits of implementing an integrated solution for both the event and also the delegate management?

DL: It's about putting the customer in control of what's going on but at the same time controlling what they do. Putting an online system is all well and good, but it has got to interface with back office systems. The whole customer experience is the complete package. It is about people being able to book online or being able to book over the telephone, it's having their details recorded so you can follow them up - so you can find out what their dietary requirements are closer to the event. It's about making sure people attend, if they don't attend it's about finding out why they didn't attend. It's about finding out what they thought about the event on the day, and perhaps finding out about what they thought of the impact of that event in six months time.

Quite often people will fill in the 'happy sheet' - we've all had happy sheets that end in an event, and generally people tick the happy boxes so they can get away as quickly as possible, but we find that if you follow up an event a week later or six months later, you get a far better view of what's actually happened. That therefore means that you can target further events to that same customer or similar customers in a way that's appropriate for them and gives them value. Delegates will come back if they get value; if they don't get value they won't come back. It's all about integrating all those processes together, of which the event and delegate management system is a crucial part of, but it's not the only part.

Interviewer: What sort of things do you need to consider when you're choosing the right kind of system?

DL: The most important thing to do it to not look at the system at all. It's to look at your business process. It's to look at who does what and when in terms of the customer engagement. Look at what you do at the moment. Look at the plethora of spreadsheets you inevitably have, the bits of paper that fly around - where do they go? What does the customer get when he books onto an event, how does he find your event in the first place? Does he ring you up, go onto your website or send you an email? How does it work at the moment and how would you like it to work? What needs to interface into other parts of the business? An event manager will interface into many parts of the business and will have many hats on. They'll be a sales person to get people to the event, they'll be a sales person after the event to sell them on the benefits and to get them to register for the next event, they'll be a marketing manager, they'll be an IT manager in terms of getting the systems in place; there's a wide plethora of things they do, so look at what you do at the moment, look at the ideal model.

Top 10 Small Business Ideas for 2012


Starting a small business takes a lot of planning and the ability to execute your business plans. Though it doesn't require a big capital for a small business however you cannot lose your capital as this will cause a serious trouble on the financial front at the same time your future expansion plans. If you have knowledge about how to run a business successfully, you won't be able to take a wrong move that can affect your business plans. Before we go on further to the small business ideas, refer to the tips for running a small business.

• Can it sustain your everyday expenses and can it profit you.

• Can it raise enough funds to get it running for a long time and can become a profitable venture.

• Is it something that is needed everyday and does it has an appeal to sell on a steady basis?

• Is it something that you know how to do and can you do it well?

• Is it something that you like to do and doesn't mind you at all doing it over and over again?

Now that we know our objective in putting up a small business let's go forward and see what are the best idea for small business this 2012.

1. Online business - this may include article writing/blogging, virtual assistant, translator, copy writer or bookkeeper, data entry, etc. This is one of the ideal business ideas for beginners would be to take advantage of various online business opportunities. By doing online data entry and online paid survey jobs, you can earn money per hour for your work. The more accuracy and consistency you show in your job, the more work you will get.

2. Mobile apps development - almost all people nowadays possesses a mobile phone and included on the mobile phone is application that people always uses. Calendars, Alarm Clocks, notepads are some example of applications that are commonly downloaded. Whether this is a businessman, a politician, an artist or just an ordinary person has a lot or even tons of mobile application.

3. Make-up artist or hair salons - Providing either makeup artist services or hair salons is yet another interesting small business idea. Makeup artists are in great demand in the fashion and entertainment industry. If you have the required makeup skills and talent, you can start your own company and do the makeup of television and movie stars. By providing good service, you can get long-term contracts which will increase your revenues greatly. The great thing about hair salons is that they are a sure thing. No matter how dismal the economic climate, women will still scrape together the money to get their hair done, even if they have to let their nails go. So hair salons with talented stylists and well-priced services will still be real money makers.

4. Cleaning services (pool, yard, garage etc.) - A cleaning service is a good business proposition for a person who relishes the idea of cleaning apartments, homes and commercial establishments. Housekeeping is an art and people are typically deterred by the prospect of getting grease, tough stains and odors out of carpets, keeping their bathroom clean and eliminating odors from their refrigerator. Hence, a cleaning service can be a steady source of income assuming that there are no immediate competitors. Otherwise, one would have to spend money on advertising and this may eat into one's profits. Cleaning services can operate round the clock since residential apartments are generally cleaned during the day while commercial buildings are cleaned after office-hours. Considering that cleaning services earn popularity and goodwill through word of mouth, a job that is well done will rarely go unnoticed.

5. Elder assistant or baby sitting - being a babysitter doesn't require you to have a license, with more parents needing to work and offering a home based child care can be a great way of starting your own business while taking care of your own kids too. The growing numbers of senior baby boomers also provide growing business opportunities for senior care. In-home care and senior residences are the obvious ones, but don't forget all the related opportunities such as driving, delivery, catering and cleaning services for seniors who want to stay in their homes. You can certainly develop your own business providing care for seniors.

6. Recycler - the best thing of being a recycler is that you're not just earning your own money and you're also helping the environment. Average homeowner doesn't always know where or how to recycle the stuff they've got. A pickup truck are all you'd need to start buying or simply offering to remove scrap metal, old computers, electronics, ink cartridges and other recyclable materials.

7. Event management/party planner - Event management or party planning can also be a good option for a small business. Event planners have to organize a particular event by taking into consideration the suggestions given by their clients. This job requires creativity, patience and ability to get work done from people on time. It can help you be a successful event planner if have a good team of creative professional that can help you organize the event under you.

8. Online selling - whether this is a pre-loved or brand-new stuff you can still earn big bucks. This is being popularized by e-bay. There are still some people who have a whole lot of money and are willing to spend it on the name products that matter. Luxury handbags, scarves, and shoes for women are still selling well, for instance.

9. Social media consultants - With the ever rising of the social media era and the giant social networking sites, such as Facebook, Twitter, and You tube, businesses have been taking advantage of this to gain more exposure for their brands and products. With more than 800 million active users in Facebook alone, business promotion in this top social networking site is now a priority for business owners and marketers. If you have the social media marketing skills that can outsource likes and follows for your client's business, then this business can help you earn cold cash on the Internet.

10. Pet related services such as pet sitter, pet cleaning and grooming services - Most Canadians and Americans loves pet especially dogs and feeding, caring for them and pampering their pooches a spending priority. Kennels, doggie daycare, dog treat bakeries and dog resorts are few of the things that you may want to venture in.

These are not necessarily ideas for businesses that anyone can start however you can get some idea on the list above. But in my opinion, these are business opportunities that are going to provide real chances to make money in 2012 and beyond. Business that is done right, in the right place and for the right people may be profitable enterprises for years to come. If you've been considering a sale in 2012, take your time and do it right. Plan ahead, research your market and stand out from the competition. Knowing the sales process is half the battle. With proper preparation, you can ensure a stress free transition and a financially successful exit from your business.

Event Planning Strategies - Learning to Be Successful


Have you ever been to a best event and wondered what goes on behind the scenes? Ever notice how the best event looks effortless? The truth is there's nothing magical about putting on a well-run professional gathering. Each event is different, but there are some similarities in the way you can approach the planning process. Follow these tips to help you plan and organize that special day.

Plan in advance
Planning is important part of your community event. So, start planning at least 4-6 months prior to your actual event. Develop methods to evaluate the event's success. Don't wait until the last minute to set-up your space.

Getting the right people involved
Check your event staff against this profile:

  • The staff should have a positive attitude.

  • They enjoy interacting with different groups.

  • The staff should be quite attentive to pick up non verbal behavior.

  • They should be well aware about the product.

Handle different tasks at a time
Since you are organizing an event, you should be taking care of multiple tasks at one time. You should be able to hold all your plans moving forward towards the big day

Budgeting
Create a budget, which contains revenue such as sponsorship and expenses such as permits, publicity, printing, hiring resources, etc.

Marketing
Given that each market segment has different needs; your marketing strategy will vary depending on the market segment that you cater. Different marketing techniques are networking, word-or-mouth or advertising through local newspaper. You can also promote through website to internet savvy customers.

Control the Big Day
Last but not the least; everything can go wrong if this matter is not regarded carefully in advance.

  • Staffing: You should have a list of potential back fill candidates who are ready to participate in case of shortage in staff.

  • Weather: If outdoor activities, then be prepared to use tents for activities.

Finally, it is important to remember to celebrate your successes and to thank all those who contributed.

Function Rooms For All Occasions


Function rooms are a great venue to host many types of events. Hotels, Bars and Pubs, reception centre's, galleries, conference centre's and exhibition centre's all have function rooms in which to hold a fully catered event or a corporate event. When choosing the perfect function venue for any type of event one should consider the following to ensure that the select appropriately.

The Occasion is important, as the types of requirements for a one function may not be the same as another. At a corporate events or conference it may be essential for the function room to contain a stage, lighting and sound facilities, projector, microphone, television crews, podium and other amenities. However a wedding on the other hand may require a dance floor, catering facilities, bridal room and a stage for a band or DJ.

It is also important to consider the space in the function room. Can it hold the number of guests attending? The utilization of space is another important consideration, as there are certainly different space requirements for a cocktail function as compared to a sit down banquet. At a corporate event or conference you may need tables for workshops or theatre style seating for lectures and maybe extra space for potential sponsors or exhibitors. The way in which the function room is to be used would definitely determine how much space is needed.

The food at most functions is an important requirement. Whether it is a conference, training session, party or wedding, the food is one of the main highlights. Most function venues have their own in house catering or restaurant. Many have a catering company which also manages the function room or venue. And some have neither but have an on site kitchen which enables you to organize your own outside catering. But before making a decision about any function center ensure that their food meets your standards and that the menu is varied and caters to all dietary requirements.

Always check what the music capabilities are at the function room or venue of your choice. There are some function venues which insist that you use their own in-house DJ's or Bands. There may be some function venues that have sound level restrictions. So you need to ask these questions before organizing your entertainment or music requirements.

Convenience and accessibility is important in order to access the function room or venue. Make that the function venue has ample parking for guests or delegates. Also if the function room is within a larger complex signage or assistance at the reception desk is essential. Some planning on your part may be required when choosing some function rooms.

The different types of events that can be held in a function room include: Corporate Event/ Conferences, Exhibitions, Product Launches, Gala Dinners, Charity Events, Anniversaries, Sporting Events, PR Events, Live Entertainment Events, Debutante Balls, Hens and Buck Parties, Bridal/ Baby Showers, Christmas Parties, Birthday Parties, Engagement Parties, Christenings, Weddings

Good luck when choosing the next function room for your event.

Starting a Children's Party Planning Business


Event Planning is a business for adults, everyone knows that. As an Event Planner who has done my fair share of Corporate Event Planning that are usually themed towards adults, I have been mistaken in the assumption that the "Kids" market is mostly left towards those stay-at-home moms with lots of time on their hands.

To say that a themed Event aimed towards a segment of the sector that seeks to raise funds for children is not a Children's Party. It is still usually an adult themed Event that serves to get adults involved with some aspect of raising funds for a children's charity. Trust me, I have come across Event Planners that see it in that vein.

So, I have turned my idea around as of late, as I have gotten to know some in the Children's Party Planning business fairly exclusively, or at least, those who do a fair chunk of their business in the kids market. I guess the biggest drawback I always saw as a Children's Party Planner was that most parents didn't want to spend that much for Kids Party Planning.

I was wrong.

There are plenty of parents, and not just "Rich Folks," who want to give their kids a memorable experience for one reason or another. It doesn't really matter the reason. As a fantastic Party Planner, it is your responsibility to give the best Event you can plan no matter who is your client.

So what are the basics of setting up a great Party Planning business? Well, as I have mentored others to do, the basics are fairly similar to setting up any Event Planning Business; Niche, Operations, Marketing and Execution.

So, your Niche. Well, you have already decided to be someone who does Children's Party Planning. That is all well and good. But really take the time to discover what aspect of that market will you do. What I mean is are there certain Party themes that you love to do? Are there certain monetary limits that you must insist on to make it profitable? You see, you have to ask yourself serious questions or you will be running around doing a bunch of small events that you end up hating to do.

Operations comes from the question I ask most who are starting an Event Planning Business. How are you going to operate your business? Where? In your home? An office of some kind? There are a myriad of scenarios that you could do, but please be very careful if operating from home. It is imperative that you carve out a space that is solely for your business and nothing else. This may be hard to do, but make it so. If your family knows that the area is your "Work Space" and when they see you in it, they will come to know when you are "Doing Business." You have got to set the groundwork for that mindset to happen.

The Marketing aspect is usually a monetary one at first glance. People always equate how much money they have to what and how they can market. That is a terrible approach and one that should be avoided. You have to be creative at the outset and there are fantastic ways to let the people know that you are doing what you do. Now, notice that the Marketing is third on the list as you can not Market until you have a pretty clear picture of who you are and how you will operate.

Finally, Execution is paramount and funds everything else. Face it, if your Execution is lacking, the rest does not matter. This is why it is clear who you are, how you will do business and how will you Market yourself.

Eventually, your Execution will be that part of you that will be the true measure of how you interact with your clientele. This will be your "Calling Card" and will get you countless opportunities to do more Event Planning.

One thing that I must advise you on due to the nature of Children's Party Planning. Be as professional as if you you were Planning a Corporate Event. People will appreciate you for it and you will be considered the "Pro" for what you do.

Remember...Every Event in Your Life Should Be A Party.

Thursday, November 7, 2013

Corporate Comedian - A Few Tips to Amuse Your Audience


. They are highly paid and their income is quite lucrative. If any of you wants to be a corporate comedian, develop the art of humor in yourself. Though the job sounds funny and not too difficult, it's not; as it requires enormous talent to cultivate new ideas without irritating or insulting or hurting your audience. Only with regular and dedicated practice you can become a comedian. Learn the tips to become a comedian.

繚 Good comedians never use obscene words or vulgar languages. Brief dialogues are generally delivered as it reduces the risks of mistakes and also make people laugh instantly. A clean comedian gains popularity quite easily for his clean jokes.

繚 It is advisable to deliver jokes that are irreverent and irreligious in nature. It should not hurt the sentiment of the people sitting in the audience. Moreover, jokes that sound obnoxious MUST be avoided always.

繚 Many youngsters also comprise a part of this audience. So, slang is to be avoided to all intents and purposes. If you want to be a corporate comedian, start practicing your comedy antics with your family members or friends who work in different corporate sectors and make them laugh. Then, gradually, you can develop into a full-fledged comedy performer for parties organized by business houses. There is a veteran comedian named Dane Cook, who began his career in Los Angeles. Gradually, he became an eminent personality as his movies began to be shown in most of the theatres of his country. Not only that, he himself also acted in several movies written by him.

繚 Learn to modulate your voice and tone, and the pronunciations of each word should be perfect to its last syllable. As most comedians do, you are also supposed to deliver ironic and satirical jokes that sound funny but are added with a spice of intelligence.

繚 One of the vital tricks of becoming a corporate comedian is you should be able to imitate people and learn the art of caricatures. It makes your job easy as very often people are seen laughing when some eminent personalities are being imitated and made fun of without demeaning them and maintaining honor and dignity.

繚 Before performing for the audience, intense and meticulous planning is required, as it spoils the corporate party ambiance if the performance is not properly executed. Suffice to say, that the performance should be in favor of the guests present in the event and it should be fairly suitable.

Corporate events include a mixture of artists, celebrity speakers and orators as well as look-alikes and silhouette cutter. Among all these, a corporate comedian stands apart and is extremely popular because of the obvious reason that people enjoy laughter more than anything else. So, if you have it in you, come out and don't be shy.

Planning Outdoor Events - Choosing LED Screens


If you are planning an outdoor event, either for a presentation or part of a festival, concert and are expecting a large crowd, one of the questions to ask is "how will the crowd be able to see the performers"?
One of your options is to add LED screens. Because of the costs involved, usually LED screens will be placed on either the sides of the stage or in the middle of the stage depending on corporate backdrops, set pieces, etc, on the stage itself.

For very large events over 20,000 attendees you will need to consider delay screens. These are usually positioned half way between the front of the stage and the back crowd to enable people at the back to be able to see clearly.

LED screens come in a variety sizes, makes and models from standard definition (SD) to high definition (HD). Starting from 9×12ft for standard definition or 9x16ft for high definition going up to 19×26ft wide or larger. They can either be free standing and flown from structures, stage roof or can be part of a self contained semi trailer.

Determine what size of LED screen you would like at the event and approach a number of vendors for pricing. You will be surprised how much difference there can be from one vendor to another, and also allocate enough funds in the budget to allow for extras that will be required. Like overnight accommodation for the driver and Tech for the screen, additional set up time on site, is there any planning permission required?

At many large national events they now have permanent fixed LED screens in prominent places above the field, above the stands/bleachers at concerts and festivals, basketball games, football and baseball games. All sizes of portable screens are available for rent for one day to month long tours.

Numerous companies rent LED screens or Jumbotrons depending on your size requirements and definition, and the prices can start as low as $4,000 rising to $20,000 per day.

Obviously one of the things to remember about having a video screen at the event is that you will also need video production gear to capture the event, i.e. cameras, switcher, etc, and the tech staff required to run it.

The screen can also double as a huge billboard providing advertising, playback for video/DVD's during the breaks and if required, PowerPoint or Keynote presentation for the speaker.

Event Planning - Tips to Select the Right Venue


Event planning can be confusing, no matter what the occasion. But of course once it is done you can be sure it was worth it. If you are an event planner, to make the whole process easier, it is vital to keep a few things in perspective.

You need to prioritize. The best way to do this is by making a list of all the things that you need to get done for the event in the order of how important they are. And then each of those categories needs a guideline to follow. For example, as the first step is a venue, you need to make a list of all the things that you are looking for in the venue. And to help you further I have created a list below of the more important things that you need to consider when deciding on the venue. But remember that you need to list them according to your own priorities. This is because all venues might not fit exactly what you are looking for and you might have to make an exception in one or more of your preferences.

This list is a compilation of important aspects any Event Planner should utilize for selecting a venue:

1. Price Range - The price range that you are looking for must be decided upon at the very beginning. This will not only eliminate any extra time spent looking at venues that are over your budget but it will also help bring the other points in perspective.

2. Type of Venue - You need to decide whether you want an Indoor Venue, an Outdoor Venue or an Outdoor Accessible Venue. Each of these choices has their benefits and drawbacks and the decision would affect the following points as well.

3. Views - The choices would include Ocean view, a Cityscape view or a Nature view.

4. Proximity to your location - This is another important factor to consider as a location that is too far could prove inconvenient for everyone and at the same time it might not be possible to get a venue very close to your location. This is one of the more important things to consider in event planning as it will affect your decision for all the other points.

5. Catering - You as a professional Event Planner, must decide whether you want the venue to provide catering or if you would rather bring in outside catering. Getting estimates in the prices before making the final decision is advisable as it could vary from place to place and also depends on the type of food that you would prefer and whether you would want alcohol to be served. Some venues allow outside catering, but make you choose from their preferred vendors.

6. Time they give you the venue for: Some venues charge hundreds of dollars (and some thousands) per hour for extra time. Figure you if you are having time sensitive elements at your event, such as lighting which takes a long time to set up, and make sure the venue gives you at least 4 to 6 hours set up and 2 hours break down, + the time of your event.

7. Ceiling Height - This might seem like a trivial point to consider but it is still quite important. Depending on other things that you might have planned, such as entertainment, the height of the ceiling would play an important role.

8. Venue Amenities - This could include a bar, dance floor, valet parking, stage and kitchen facilities, and party rentals. Some venues offer tables and chairs, and even set them up for you. This can save you hundreds in rentals.

Apart from the above, the following must also be thought out carefully to get the right atmosphere that will suite the event that you want.

1. Lighting - Light can transform a venue completely to create a magical wonderland. You have many options in this area such as gobos, follow spots, projectors, screens, ambient lighting, atmospheric lighting, live video projection, front and rear projections, stage lightings and more.
2. Sound - This is another important part of the ambiance of the venue.
3. Music - You need to also make a choice on whether you would prefer a live band or a DJ for the event. This will of course depend on the event itself.
4. Décor - Apart from lighting and sound, the décor of the place is also important.
5. Rentals - Depending on the event you might need interactive games, tents, props, espresso machines, etc.
6. Performers - For any event, whether it is a child's birthday party or a corporate event, entertainment can really put everyone in a partying mood.
7. Gifts and favors - Customized gifts or favors and also promotional products can be made to order and are a great way to help make the event more memorable.
8. Transport - You could hire a transport from a limo to a tour bus for your special VIP guests and others. But this again will depend on the type of Event Planning you do.

The above lists will help to give a general idea of how to go about prioritizing all the other factors. This list can prove useful to any Event Planner. I hope it does the same for you. If you have any queries or need any further advice please feel free to leave a comment. Also any suggestions are welcome. Good luck with all your Event Planning ventures.

Company Event's Organizers - Efficient Event Management at Your Doorstep


Organizing an event serves several purposes for the organizations in several ways. Advertisement and overall publicity are the primary reason that pushes companies to get in touch with the new customer base that could be the next potential buyers for them.

An event is a great help for the organizations to increase its customer base and augmenting its revenue feasibility. To cash the opportunities sprinkled in the event management segment, a number of organizers are now offering their cost effective and reliable event management services to the customer's across the world. Their reliability and task mechanism process is making the things transparent enough for the companies.

These easily available company event's organizers have enough abilities to execute the entire process of event management with concentrating on the deadlines. Their experience allows them to involve several innovative processes in the process to run it smoothly and without any hassle thereafter. A number of company event's organizers are now offering their services online with an aim of making event successful and memorable for times to come.

Online event management service providers offer you updated information about various event related issues time to time. Cherished after seeing the huge advantages of these providers, all the organizations, commercial establishments, hotels, clubs, charities and educational institutions are asking for the services of the organizers to organize their event online.

Event organizers are doing online promotion of the events for captivating and catching the mass appeal. These unique online processes of event management offers huge sum of benefits for the companies. It's easier now to get registered for the events without concerns of manual registration process. You may also book or cancel tickets from the single platform right from now.

Size of your organization is hardly any issue for these organizing professionals since before putting hands in the task they make good analysis of various issues pertaining to the organization. They do consult with the bosses of organizations to analyze the basic needs and requirements of the company. It not only helps them to get the exact nature of your event but also helps them in making budget settlement, event concept development, support and event marketing.

Marquee Hire - What Are the Benefits of Marquee Hire?


Many people in the United Kingdom choose marquee hire for their event venue need. Mainly because of its versatility, but also because hiring a marquee for events such as weddings and private parties helps create a relaxed, open and ultimately professional atmosphere at an event.

Think of all the outdoor events that you have been to, where there were marquees, whether they were wedding tents, party tents or even a corporate marquee tent at a sporting or business fair and compare them to events that were indoors in a boring function room or private suite at a hotel.

Which events did you prefer on the grounds of presentation of the venue, I think you'll agreed that choosing tent rental over an ordinary function room is a lot more fun and also more visually impressive. After all, creating the right impression is vital when planning any kind of event, whether you are organising an 18th birthday party, wedding or reception party, corporate event or even a business awards buffet evening.

This is particularly important when trying to impress new potential clients at the launch of a new product or service at an exhibition, where leaving a lasting impression on someone is essential to achieve increased or new orders. Organising marquee hire for your event will impress guests, both current customers and potential new clients.

So you see, marquee hire is therefore the clear favourite when creating the right impression and also atmosphere at your event. Clients & guests however, will not be impressed by the marquee alone. You will have to think very carefully about a theme for your event, this will ultimately have an impact on the décor, interior furnishings, lighting and the choice of audio / visual displays that you decide upon.

With so many interior theme options for marquee hire to choose from nowadays, you should find one that suits you and your business. The decoration of the inside of your party tent or wedding tent can be organised in-house or you may choose one of the many companies who solely cater for this market.

Some marquee hire companies even offer interior design & decoration services as part of the party, wedding or corporate event planning service. In this way these companies are able to offer you the whole package as some even offer party, wedding and corporate event catering services too.

In fact most event related services are often covered by marquee hire companies, or if they do not offer the service themselves, they can sub-contract or suggest other companies who will be happy to provide these services independently from the marquee hire service.

These other services include such things as:


  • Party, Wedding or Corporate Event Catering

  • Licensed Bar or Waiter Services

  • Limousine or Transport Services

  • Portable Toilets & Washrooms

  • Fancy Dress or Formal Wear Hire

  • Generators & Air Conditioning Units

  • Audio / Visual Display Equipment

  • Photographic or Video Recording Services

  • Event Audio, Party DJ or Live Bands Hire

 Marquee Hire Event Planning Companies

Many marquee hire companies offer event planning & management services as well as tent hire. This way they can offer you the whole event package, with tent rental, event planning & management.

By using these companies expertise and with the right budget, a marquee based event can easily be transformed into a highly successful corporate event or professional looking venue for a private party. In fact with the quality of the equipment and entertainment that is available you could host a private party that could easily rival some nightclubs in the UK.

The option to offload your event, planning and organisation worries to a professional wedding marquee planner or party tent planning company, is a great help when you have a multitude of other things to organise for your event. This gives you more time to focus on things like, sending out invites, organising accommodation, parking and working out what you are wearing at your event. Ultimately giving you more opportunity to relax, enjoy your event and have time to mingle with guests instead of worrying whether everything is done on time.

Company Christmas Party Ideas


No one likes to talk about Christmas too early, but when it comes to organising Christmas parties, earlier is best. The earlier you start to organise it, more options are available for you to choose, such as, venue, food, music, entertainers, location, drinks and more importantly the dates for the Christmas event.

But the most important decision to decide is: what type of party does your office need?

Below is a list of the types of Christmas office events you could organise.

Exclusive Company Christmas Parties

Exclusive parties are perfect for companies who want to hold a private party. The food, drink and entertainment can be selected to suit your party needs. Large hotels market their exclusive parties at large groups but event management companies can offer you smaller and varied party venues.

Shared Company Christmas Office Party

For companies of any size where smaller groups can still enjoy the larger Christmas party atmosphere. These shared party packages have set packages which normally can't be changed. Most shared Christmas party packages include reception drinks, 3 or 4 course meal, live entertainment, DJ and disco.

Bespoke Christmas Parties

Bespoke Christmas events are perfect for companies who want their Christmas do designed around their exact needs. Plenty of themes and entertainment to choose from but don't forget the basics are the most important to get right on a bespoke event. Best way to organise this type of party is to speak to an event management company who have sent years in the event industry and know what is needs to add that extra wow factor.

Christmas Activity Days Out

Perfect for companies looking for some team building, adventure and fun. Plenty of activities to choose from such as paintballing, cocktail making, chocolate making, clay pigeon shooting, go karting and much more.

Tailor the party to suit your needs, whether it's for a couple of hours with a pub lunch or a full day of activities.

Wednesday, November 6, 2013

Corporate Event Security


The kind of event security required depends on the type of event. Managers of corporate events should keep the following things in mind.

If the planners do not make it known that they recognise the importance of making special arrangements for key corporate personnel, it is likely that the event will not be well attended. High profile corporate guests are potential targets for kidnappers and hostage takers. And in today's world, well-known corporate leaders are targeted by terrorists too. If companies are not satisfied with arrangements, they may not be willing to send the people who have the power to take important decisions.

The confidence of the attendees can be improved in the following ways:

1. Guests feel more secure if the security team has members who have been in the military or law enforcement departments.

2. Consulting a reputed expert in the field will also be a good idea. This will enable planners to take the right precautionary measures according to the risk assessment of the expert. The attendees will also feel more confident about attending a meeting where arrangements are supervised by an expert.

3. The expert will also be able to foresee the impact of emergency situations such as fire or a natural disaster on a particular venue.

Usually, event security personnel supervise the evacuation of buildings to prevent stampedes. Thus it is important that the personnel are given adequate instructions about how to deal with emergency situations. Planners must ensure that they have adequate arrangements for first aid and well chalked out plans for the transportation of people who need medical attention.

Since ID badges are issued to the attendees of most corporate events, it may be a good idea to incorporate security clearance devices in the badge itself. This will enable the guests to use the badge as a ticket for admittance.

Most of the time it is not be possible or feasible to have personnel posted in every corner of the venue. But it may be important to monitor all entrances and exits and also places like parking lots. In such a case, one person can keep an eye on a number of locations through a CCTV (Close Circuit Television) system.

Nowadays, wireless cameras that can transmit the footage through the internet to remote devices are available. These cameras are called IP cameras as they use internet protocol to transfer data. The latest models can transmit footage to hand held devices like mobile phones. The advantage of using IP cameras is that the footage can be stored at a different location. Thus the chances of it being destroyed by people who breach the security of a certain venue are reduced. Moreover, these cameras can be programmed to detect certain kinds of motion and send alerts via SMS or email.

Familiarity with the venue and the surrounding areas is a major factor that determines the efficiency of event security personnel.

Each event manager should keep these things in mind while making arrangements for large corporate meetings.

Ten Tips for Planning the Perfect Event


Whether your event is a stall at a trade fair, or to launch a supercar, planning, preparation and good management will help to ensure your event goes smoothly and is a success.

1. If possible, try and visit the venue before hand, ideally when there is a similar event on, and gain an understanding of how the venue can work for you. If you need power to your stand, make sure you are situated close to plug sockets. If you need a computer, a big screen, running water or a cooker, then make sure your location is suitable for this. It is not going to be convenient to have long cables or pipes running across the main thoroughfares. Consider where the high volumes of traffic will be - is that near the entrance, near the refreshments, near the exit? Try and make sure you are in a high traffic area, as it's no good having the most exiting stall, with the best products if nobody can find you.

2. Rather than organise the event yourself, you may wish to leave the exhibition design and build to professionals and employ an Event Agency. An experienced Event Agency will be able to help you with everything from designing banners to hiring additional staff. For a product launch, Event Management is recommended, as the event agency can manage all aspects of the event, from inviting VIPs to sourcing balloons.

3. The type of event, and the type of product or service being promoted will help to determine the type of exhibition display stands required, For some events, a table and a few brochures will suffice, whereas for other events and products a much more specialised stand might be more appropriate.

4. Your product or service may benefit from being shown on an exhibition stand made to look just like a kitchen, or child's bedroom. A mock up of part of a hospital ward, or a cruise ship or other ambitious design can also be created if required. Products become more appealing if they are "in situ" as visitors can see what they look like and how they can be used. Products, such as windows, decorating supplies, curtains, and door handles, can be displayed using several "walls" or "doors", allowing different examples to be shown. Consider using grass, artificial snow, carpet, or wood as an unusual flooring, to make it more realistic.

Rather than try to design and manufacture your own exhibition stands, employing a specialist exhibition stand contractor will allow you to ensure that the stand is suitable, and meets your exact requirements.

5. Consider providing chairs or stools if visitors are expected to watch a demonstration, or the product takes a while to make or explain. If visitors are able to sit down whilst drinking a cup of your coffee, or watching a presentation on a large screen TV without feeling rushed, they will appreciate it more.

6. There is plenty of opportunity to utilise the company logo and contact details, on everything from mousemats to carrier bags, from serviettes to banners. With a bit of imagination, your logo and message could be seen by every visitor to the exhibition.

7. Having bins and separate recycling facilities for paper, cardboard and plastic will ensure that the stand looks tidy at all time. Ensuring that food and drink is tidied up after use, wrappers and cups disposed of, as well as keeping surfaces and floor clean will help keep your stand looking professional. Regularly fill up brochure racks, and ensure that there are sufficient product samples and company information available. People may walk past your stand, thinking that you've given out all your brochures, and there is nothing left for them to see.

8. Knowing your product, the market and your competition inside out can give you an advantage. Visitors may not be familiar with your brand, product, or your industry. Some visitors are naturally very inquisitive and will want to know more. You might just turn one of these visitors into a customer.

9. Even insignificant gestures like a bowl of sweets, or a tray of drinks can help make your stand more popular. Useful complementary gifts such as key rings, pens, mousemats, umbrellas and coasters are likely to be used, and will help to keep your brand and product fresh in people's minds long after the exhibition.

10. Depending on the type of event, a free prize draw, and a mailing list are additional methods to obtain prospective new customers. Special "show only" offers can help boost sales and make sure your brand is well publicised.

Visitors will be able to quickly get an impression of your company from the graphics, the event staff, and the stand itself. Using a dedicated Exhibition Stand Contractor and Event Agency can make your company literally stand out from the crowd!

Should You Hire or Buy Your Exhibition Trailer?


Exhibition trailers are useful for just about any event you could plan out doors, from souvenir and food vending to street fairs and other temporary out door attractions. If you are planning on using an exhibition trailer for your event or business, you might already know that you have a few options in acquiring your trailer. Specifically, you might hire, buy new, or buy used. The most sensible course for you depends on your individual situation. Use the questions below as guidelines to help you decide what is right for you.

What are your goals-short-term, long-term?

Think about not only your goals concerning the exhibition trailer, but for the entire enterprise of which the trailer will be a part. Are you planning a corporate event? An open-air fair? A permanent exhibit? A mobile business? Each of these enterprises involve a different set of goals and different needs concerning your trailer. If all of your goals are short-term, for instance, you will probably just want to hire your trailer.

How will the trailer be used?

Similar to considering your goals, consider how you will use your exhibition trailer. Will you use it on a regular basis? Will you use it in one permanent spot, or do you plan to travel with it? Will it be used be several people or just by you and your staff? Generally, the more permanent and long-term your uses, the more likely that a purchase arrangement will be more economical over time.

Where (and under what conditions) will you use it?

You will also want to consider the conditions to which it will be subject. If you will be located someplace that requiring a sharp appearance, for example, you will probably need a recent model. Although it is possible to purchase or hire a used trailer in good shape, you might be better off purchasing brand new. If you need something dependable but aesthetics are not necessarily important, a gently used model might be ideal.

Where can I turn for more information?

Of course, everybody's circumstance is different. It's a good idea to consult someone who is knowledgeable about exhibition trailers. Your local retailer is an excellent resource. Enter your location and the term "exhibition trailer" into your favorite search engine to determine local retailers.

What are my next steps?

Contact a variety of retailers in your area and explore your options. Now that you have a clear idea of why you need the trailer and how it will be used, your retailer should be able to provide a more valuable consultation.

Commercial Photography And Its Uses


The work of skilled photographers can have many commercial uses. From corporate brochures and reports to architectural firm marketing to sales, there exist many avenues requiring the use of high-quality color photography.

Corporate photography

Many corporations, especially large, publicly held firms, produce annual reports describing their business efforts and dealings to shareholders. These reports can be enhanced by high-quality color portraiture of major members of the company, or shots of a department or business team in action.

Other companies use corporate photography for marketing brochures to give to current or prospective clients, or to pass out at job interviews or at recruiting events. In these instances, the company or corporation should be portrayed in the best possible fashion. Many individuals recognize stock images, and they are viewed in graphic design and layout circles as dull and unimaginative choices. Companies come across as modern and forward-thinking when they use creative, original photographs in their marketing literature and brochures.

It can cost a bit more, initially, to use a professional corporate photographer for company marketing literature or for a corporate report - but the payoffs to spending a bit of cash can be immense. Talented and experienced corporate photographers can devise new ways to depict a company's activities and set that company apart from competitors. They might use unique shots or compositions of several images to show people at work, or might portray a team having fun or participating in charity events. Some corporate photographers focus exclusively on team member and managerial head shots, intended to be used in brochures or on company Web sites.

Architectural and interiors photography

The artful depiction of architectural interiors and exteriors is an art in itself. Here, too, corporate photographers can make major differences in the way buildings, office parks, new construction, and interiors of all kinds are portrayed.

Good lighting is a critical component of a successful interior or exterior photograph - and different scenarios or building designs might require different types of lighting conditions. For example, a modern, bright white office building designed in the style of Frank Lloyd Wright is likely to require a different set of lighting conditions and different photographic angles than a Gothic mansion might. Similarly, photographs of college dormitories or student facilities for a university brochure should look very different from pictures of a kitchen-and-bathroom remodeling project.

Architectural photography has a variety of uses. Pictures of office buildings can be placed in company reports or can be used in a book or magazine to visually describe a workplace. Pictures of homes can be used by development firms, real estate brokers, or community planners to show living spaces for sale or rent. Pictures of church, cathedral, or synagogue interiors are useful for religious newsletters, event planning companies, and community newsletters or newspapers. And, photographs of industrial plants and factories can be useful in safety brochures or reports, business magazines and newsletters, or OSHA documents.

As is the case with corporate photography, these images can be used in-house, or can be taken to professional design firms to create finished pieces. Some photographers also finish their own photographs, using tools like Adobe Photoshop to enhance and correct hue, saturation, sharpness, and other pictorial elements.

Aerial and landscape photography

Many professional photographers make careers out of photographing scenes and scenarios outdoors. This requires a different approach and technique than architectural, interior, or corporate photography does.

Aerial photographs are typically taken from great heights. This means that the cameras used for this type of picture-taking cannot be supported by tripods or other traditional means. Aerial cameras might instead be supported by helicopters, blimps, airplanes, or other structures able to travel to great heights. The photographer must be skilled at his or her craft, because framing the picture requires consideration of altitude and picture angle to achieve correct perspective. This type of picture-taking has a wide variety of uses. For example, the resulting photos might be used to make maps or to stitch together illustrations of an area's topography and major elevations. This type of photograph can also be useful in real estate advertising and in brokerage firms to show how neighborhoods are laid out.

Landscape photography also requires knowledge of perspective, proportion, and horizon lines. Professionals who concentrate in this field have the knowledge and tenacity to work outdoors in many different sorts of weather conditions. If conditions are inclement, they have the dedication to re-schedule shoots - or, to make the weather elements work in their favor. If you have ever seen a breathtaking picture of a violent thunderstorm on a beach or a tornado ripping across the plains, you are viewing the talent of a skilled professional landscape photographer.

Professional landscape shots might include trees, windmills, animals, insects, plants, or flowers. The more elements a landscape contains, the more complex a photo can become. Professionals understand how to achieve compositional balance while taking these pictures. The colors of nature can be vibrant, even overpowering - and true professionals know how to make these colors look lush, breathtaking, and inviting.

Professional photographers skilled at portraying landscapes, topographies, buildings, and interiors are invaluable assets to corporations, businesses, non-profits, and designers. A perfectly captured picture from one of these professionals is a treasure.

Floral Arrangement Ideas for Corporate Events


While decorating venues for any kind of events, you can not ignore to put special emphasis on flowers. Be it backyard parties at your home or corporate events at your office, flowers are an impressive way to attract countless eye-balls. The art of creating and exhibiting flowers in the form of bouquet or placing them in vases, baskets etc can brighten up the look of the event in a big manner.

Are you planning to organize a corporate event? If you are among the party organizing committee at your office and planning to create magic with flowers at the upcoming corporate event, then consider some praiseworthy flower arrangement ideas mentioned below:

• Consider purchasing special types of flowers and flower arrangements that can make an everlasting impression before the guest.
• In order to have extra-ordinary arrangement, you can buy bunch of flowers including Anthurium Lilies, orchids and tropical leaves and place them into an elegant vase.
• When decorating the reception desk at your office, you can use Lilies, vandas, kale, bamboo and rich striped foliages.
• For table centerpiece, you can have a few sticks of red roses arranged in the cylindrical-shaped vase.
• To give a perfect corporate look, you can try out some flowers of extra-ordinary shapes like proteas, banksia, gum nuts, lukes etc, all placed in a round ceramic vase.
• As white symbolizes the color of peace, you can have bouquets of white flowers, placed in different corners of the venues. You can also add red rose in between the white roses and make a great combination.

Besides making the workplace attractive, many organizations use flowers as a token of respect towards their employees and clients. The company owners take pleasure to present bouquet of flowers to their employees during special events at the offices.

If you want flowers for corporate events to be held in your organization, then you can contact some companies providing many choices of floral arrangements at unmatched rates. Some commercial floral services in Orlando offer centerpieces which meet the taste and preferences of their clients. They have their online presence so that you can order floral arrangement from you office or any other place as per your convenience.

So, don't look further and make a decision to have finest floral arrangement for the corporate events. Besides these, you can also expect to have good collection of flowers for backyard parties and other special occasions too.

Subcontract Equipment or Services? Then You Need Contracts For Event Planning


Contracts for Event Planning may very well save your day if the worst happens. Imagine you have an event at a local hotel. It is a corporate event for a local company and this contract will not only pay you very well, but also bring you lots of work in the future. This could be the one you have been waiting for.

It is a large affair with over 1000 guests coming, mostly VIP's and other top management and they will be having a sit down dinner and lots of great entertainment and you will be providing lights, sound and the catering!

It all sound absolutely great. Everything is going nicely and the guests start arriving. VIP after VIP taking their seats and waiting excitedly for the event to begin.

Suddenly, there is a massive crash as one of the speaker stands falls onto the table and lands right into the sitting VIP's. An ambulance is called and two of the guests are injured and taken away to the hospital. It looks like this could be a disaster for you.

Later you find out that the guests are ok, but they want to seek damages for their hospital bills and they are probably justified in wanting that.

But who is responsible?

Well there are at least 2 questions to ask:

Who supplied the equipment?
And
If it was subcontracted, do you have a contract with them?

If the equipment is your equipment, then you are liable and your insurance company will probably have to pay up the costs.

If the equipment is subcontracted you may still be liable. How so as the equipment is not yours? Surely the owner will be liable?

If you have a back-to-back contract with the owner of the equipment that states that as the owner, they will assume responsibility for all damages or claims against that specific equipment, then they will be liable. However, if you have no contract that states that they are liable, sadly to say you are, even though the equipment is not yours.

Contracts for event planning are essential, not just with the venue and the caterers, but with everyone involved in the event. You are not qualified to draft contracts (probably) so make sure that you seek professional advice about your contracts.

Did you know for example, that you may be in breach of copyright if you just download a contract from the internet and use it for your event? It is essential that your lawyer draws up your contracts for event planning.

Tuesday, November 5, 2013

Do Event Planners Still Hold a Torch For the Big Apple?


Despite the abundance of clichés thrust upon New York regarding large fruit, alleged insomnia and its status as the self-appointed capital of the world, it is impossible not to fall for a city that charms as much as this one. I love it above all others. But it is a city so well-known, even those who have never visited it feel they possess an intimate knowledge of its most arcane alleyways. Movie-makers and television producers have seemingly shown us every surprise, making it harder for meeting planners to astonish an audience. Perhaps the challenge to unearth something new is New York's greatest appeal?
 
So how do you approach a group wanting to experience New York from a new angle? As Maddie Czerwinski from Get U.S. Destination Event Management sees it: "The pockets of diversity found within the city are what makes visiting New York such a rich experience, regardless of how many times you have been. There are hidden districts within every borough. You can go from high fashion on Fifth Avenue to a neighbourhood as culturally diverse as Harlem in just a few blocks."

When looking for specifics, the overwhelming response from the NY DMCs is that local knowledge is king, and few have better insider information than Kitt Garrett of Discover New York.
 
"Nothing beats local knowledge, so choose your DMC wisely to save time, effort and money," Garrett says. "We've had planners choose a combination of a restaurant and a theatre based upon an internet map. They think that it's a three-minute transfer. The fact is that due to traffic and the season, it could be at least half an hour away. Location, meeting space requirements, distance from off-site events, service, ambiance, the price-to-value relationship - the options all need to be balanced, and without knowing the local scene, you will struggle to make informed decisions. And for all New York's many assets, it is anything but simple. Every destination needs service and venues to match the needs of the client, but in New York it is just that much more extreme."
 
Karen Shackman of Shackman Associates shares this view, and it underpins the organisation's move to provide programmes that allow guests to experience New York rather than merely observe it. "There are a number of different areas we know people look to incorporate into any event - namely shopping, theatre, dining, culture or sports," she says. "So we have worked with our extensive local contacts in each of these areas to develop exclusive customised experiences which give guests the true 'inside track,' rather than the same mass-market options they would find on the internet or through a hotel concierge.

"Depending on the demographics of the group, we could highlight alternative takes on New York - from the trendy to the arty, from classic New York to the hidden gems we save for our proposals. Clients are even visiting the amazing multicultural areas of Brooklyn, Queens and the Bronx, which, not so long ago, even the locals didn't fully appreciate.
"And for those groups with more than a few days, they can get out of the city entirely to experience different aspects of New York State - be they artistic, culinary, military, historical or otherwise."
 
As with any destination, choosing a hotel to match your delegates' needs is vital, and, as with everything else in New York, the choice is huge. However, Garrett is keen to sound a note of caution. "Many meeting planners try to select a hotel over the internet, but have no idea of its service levels, the time it takes to move from place to place, or simply if it will suit their guests. Even if the DMC is not buying the hotel for you, in New York you really still need to involve them in the process."
 
New York and hype go hand-in-hand and that is especially true when it comes to hotels. Take The London NYC, refurbished and re-branded on the site of the delightful Rihga Royal. This hotel has received extensive column inches from the travel and style magazines, based predominantly on its eponymous restaurant - the New York residence of Gordon Ramsey. But is it worth it? Does the money spent on PR translate into a hotel of genuine substance? "Oh yes, The London is fabulous," says Ina Lee Selden of Manhattan Passport DMC. "We have booked it for lots of groups. Lately they have loosened up on the rules for the restaurant, making it possible to do breakfast without having to resort to private dining, which is a big plus, and of course the location could not be better for a Midtown event. Everything about The London feels five-star, but it has also been offering some good four-star prices."
 
Another property to undergo a massive facelift and an injection of cash is the legendary Plaza on Central Park. In terms of history, location and a name to dazzle it's hard to top, but since its re-invention so too are the room rates. Selden explains: "It is not easy to book a group at the Plaza. When it re-opened the rates were astronomical, and since there are no longer rooms on the park (that's a privilege reserved for the residential apartments that share the building), even by New York standards it seems excessive. But its history and tradition are still intact, and the location is simply incredible."
 
Just along from the Plaza is another fully refurbished property, The Essex House. Renovated from roof to cellar at the expense of the seemingly bottomless pockets of the Jumeirah Group, the hotel's near-perfect location right on Central Park South is now complemented by an interior that can compare with the best in the world.
 
The Four Seasons, The Pierre, The Peninsula, The Carlyle, New York Palace and a brace of Ritz-Carltons, of course, remain at the top of the hotel roster, where even the most demanding of guests would feel their appetite for luxury and service sated. These have been joined by New York's five-star international masterpiece, the Mandarin Oriental. Living up to every expectation demanded of one of the world's leading marques, the Mandarin Oriental is perfect for both groups and individuals, while rates are reportedly competitive against its five-star rivals.
 
For those wanting to take a step down from the top-end rates of the leading luxury properties, the Omni Berkshire on East 52nd Street is an often-overlooked property that knows the meetings market as well as anyone, and rarely disappoints. Similarly, those wanting the boutique style should look at the likes of Starwood's various W hotels, including The Times Square, and, in particular, The New York, where European delegates appreciate the comfort, location and, at weekends, the buzz in the lobby bar. This bar is ideal for conference groups as there are no cover charges, no minimum orders and no fear that an over-zealous doorman will mess with your reservations.
 
The perennial appeal of Manhattan is illustrated by the fact that a well-known UK-based consumer-goods brand is taking 60 top distributors to New York next month. It may be a sign of the times that the company is coy about celebrating its success and motivating its staff. The programme has been organised by Gerry York at UK-based Oxford Motivation who says that Rio and Dubai were also considered as destinations. "The former was ruled out because it was considered too far and perhaps a little risky; the latter was ruled out because it is regarded as a bit of a building site," York says. "New York won because it remains this industry's top draw - it has great shopping, great theatres, great food and the flight is not overly tiring."
 
The exchange rate is an issue - York costed the event at $1.75 to the pound - as this went to press the pound was down to $1.43 with little sign that it had bottomed out. He says: "The client is aware of the reality of the situation and will absorb the extra cost. We are flying with Virgin who gave us a very competitive rate and the group is staying at the Sofitel near Fifth Avenue - a beautiful property in an ideal location."
 
York believes that when times are tough, clients return to their trusted favourites and that in the current climate clients are looking for the 'old stalwarts' rather than venturing out to new destinations. He says: "New York has a very strong image which has been won over many years in the eyes of corporate planners, and in times of economic stress this investment starts to pay off, when they are looking for a 'sure-fire' destination that will excite potential incentive qualifiers. It is not a 'risky' destination with no track record. Clients also expect a deal when times are tough, so just quoting the going rate is no good. They need to feel that the agency has been able to broker a good deal, so offering reduced rates, complimentary upgrades and other 'free' facilities all helps to get the business confirmed."

Fundraising & Event Planning - Focus on Your Goals


Fundraising events are only as successful as their outcome. After all is said and done, did you reach your financial goals? Did you stick to your objectives and were you satisfied with the outcome? This article gives several points for you to consider in order to keep your focus from start to finish.

Establish Your Goals.

Event planning is a multi-level process. It's not uncommon to get so caught up in the practical logistics and presentation details that you lose sight of your most important goals. That is why it is critical to establish your baseline objectives at the very beginning. It's a foolproof way to monitor priorities and stay on track with each phase along the way. Determine right upfront what your bottom line is.

For example, are you holding your fundraising event to:

· Introduce new prospects to your organization or cause?
· Thank current donors and unveil new goals?
· Give an overview, progress report and vision-cast for the future, with a mix of current donors and new prospects?

You will want to custom tailor your plans around the specific goals you have set, and gear them for maximum impact to fit your target audience.

Identify Your Strategy.

Once your goals are set firmly in place, you can start brainstorming to identify the best possible way to get your message across. Keep in mind, that it's not just about conveying the message, but conveying the message in such a way that it moves hearts and minds to action. That is your ultimate assignment.

For example:

· How can you best explain or illustrate the problem, need or cause?
· How do you break down the elements of a program or project to capture interest and spur a call to action?
· Is your audience more suited to traditional methods or unconventional methods to secure their attention?
· What is the best way to bring the vision to life, and keep it on their radar after your event is over?

Maximize Your Communication.

Maximize the power of every communication to underscore your goals. Make the most of every phone conversation with an attendee, your "save the date" cards, the formal invitations and the reminder communiqués leading up to your event. Carefully plan the graphics, logo and branding associated with your meeting; the décor, ambience of each session, the hosting, introductions and conversations at your event. Put your best foot forward with regard to messaging, marketing collateral, attendee gifts; and, any follow up materials such as "thank you" notes, updates, reports or other post-event information.
Assume nothing. View each and every form of communication, whether verbal or non-verbal, as a valuable opportunity to clarify and reiterate your message.

If you were to choose one or two key messages you want donors or prospects to walk away with, what would they be?

For example:

· Your vision and why it's important

(The core, creating awareness)
· Understanding a project or program

(The vehicle, nuts & bolts)
· The importance of their investment to help fund the vision

(The fuel, making it a reality)
· Why they should care or get involved

(Personal equity, capturing mindshare)
· Why they should partner with you

(Trust, confidence in your ability to execute)

Reinforce the Vision.

The most successful way to brand your message and goals into the memory of your attendees, is to continue to reinforce them throughout your event, and afterwards. Stay focused on the reason you need to raise funds, and the ultimate prize of bringing your vision to life by reaching those goals. Picture a rodeo rider that refuses to let go. It's your dream--your vision. No one will be able to articulate it, nurture it or keep the flame burning as well as you.

Think of ways to reinforce the vision until it becomes a reality.

For example:

· Attractive and meaningful updates or beneficiary testimonials
· Find ways to highlight progress along with the remaining funding requirements
· Matching grants or creative funding opportunities
· Referrals or challenges by current donors
· Tokens or gifts associated with the cause or need
· Personal phone call from a key director, partner or board member

It's important to keep in mind that every person who attends your fundraising event is attached to a sphere of influence. If you have been intentional and diligent in tending to the details above, it is highly probable that your efforts will be rewarded. Don't be surprised if the enthusiasm about your vision spills out into their relational circles.

If you keep your priorities in place, stay attentive, and remain focused on your goals, you will achieve success as your ultimate outcome.

How iPad Hire Will Enhance Your Next Corporate Event?


The concept of computer hire for corporate events is not new. For a few years now, large corporations have invested a lot of money with event equipment hire companies to ensure that the IT systems they provide will add to the professionalism and efficiency of the corporate event. From PCs and flat screens to the latest laptops, the computer hire industry has produced countless successful events. Since the introduction of the Apple iPad over a year ago,events have changed shape for good. Now, we cannot look at event equipment hire without at least considering iPad hire as part of the package.

What can iPad hire do for you and your event attendees?

The endless possibilities offered by an iPad will enhance your event threefold. Recently, US company Freightliner used iPads to share product and sales information with over 500 dealership representatives at a conference. The company had also developed a special application to help dealers interact with potential customers. This was to promote a new era in the technology of event equipment hire through the innovative and cost effective use of iPad hire. Dealers received their own iPads which were especially configured with the new application and were taught how to manage the device itself. Apple representatives were invited to discover how corporate companies are using their technology.

This is just one example of how corporate events have integrated the iPad into their 'show'. Apple's new gadget continues to excite people with its range of features and abilities and therefore will make a fantastic addition to your next event if you want to impress the attendees. iPads are compact, durable and most importantly, they can take care of most of the information needed for your conference. You can create new applications to support the goals of your company and guests at your event will be able to learn and enjoy the information in an interactive and technologically advanced way.

Organising a corporate event or private function can be a daunting task. There is so much to organise, from catering, to guest lists, but the crucial part of any event is the technical equipment and furniture - two elements that will determine the success of the day. You do not want to cut corners on event equipment hire so it is necessary that you find the right company that can be relied upon for your every need.

Still hesitant about using iPad hire?

You may be hesitant to incorporate the use of iPads at your next corporate event for various reasons. Most common hesitations flow from unfamiliarity of the device itself. Like all new technologies, iPads will take a bit of getting used to. Of course, there is the issue of different hardware for the iPad 1 and iPad 2, however most event equipment companies will provide the latest versions for both and even someone who brings their own iPad to the event will be able to download the specific software and applications needed for the event.

The most important thing to remember is that the company who provides the iPad hire will also provide you with advice on how to install certain applications and organise the wi-fi setup for the conference room.

iPad hire is extremely popular among large companies, for this reason, especially in the case of corporate events. With the right technical assistance and large discounts for bulk iPad hire, your event will be up to date on technology and generally more professional in its nature.

How Corporate Event Marketing Increases ROI


Business events are mostly concerned with marketing and promotional activities, such as public relations, selling, lead generation, brand building, and so on. However, it will be a great mistake if you consider the business events as a mere marketing platform. According to the experts in this field, business meetings are the amalgamation of marketing and sales activities, which help in driving your ROI higher. Hence, business marketers invest billions of dollars on such corporate events, tradeshows, seminars, and so on. However, many of these events yield no result even after a lot of planning. Get a brief outline of all those factors, which need special attention while organizing a business event in this article.

Well-planned Marketing Strategy

The marketing campaign of the events plays a significant role to in bringing success to them. There should be a proper tactic to get more people involved in your business meetings. For an effective promotion, your business objective must be perfectly clear. At present, event organizers are making use of the registration software to reach out to their target audience. It not only offers them a cost-effective alternative to promote their events, but also helps them connect with the right people at the right time.

Knowledge about Target Audience

A good research about your target market can help you gain necessary knowledge that will help you in the long run. Unless you attract a good number of potential attendees to the event, all your efforts in planning it will end in failure. Being precise in choosing your audience will help in your marketing plan as well.

Proper Planning of Funds

A proper planning and allocation of funds can help you organize your events effortlessly, without facing any financial problem at the final stage. As an organizer, you need to keep a close watch on the proper use of funds and evaluate the returns. For this, you can use the event registration software, which can help you get real-time reports without putting any manual labor.

Effective Lead Capture

Getting quality contacts or lead capture is the primary objective of any business event. If you can have a strong lead base before making any investments, you can easily earn maximum revenues in the long run. Keep in mind that these events are all about gathering the right people for the right purpose. For this, you have to train and motivate your marketing team for effective lead capture.

Keep in mind that the above-mentioned factors should be considered carefully before you start planning your next corporate event.

How To Organize Great Birthday Parties


Gone are the days when birthday parties were limited to celebrations with family and friends in the home decked with birthday decorations. Nowadays, birthday parties have moved out of homes to attractive venues where the traditional birthday festivities are combined with events to entertain guests.

How to Organize Unique Birthday Parties

Professional party planner

By departing from the ubiquitous event ideas, if you are planning to do something unique, you can seek the help of a professional party planner. You can share your ideas with the planner, who will help to develop an exclusive party plan. Event planners are also available at popular event venues. They can manage every aspect of a party, ensuring a stress free party experience for the host.

Professional party host

You can even hire a professional party host to supervise the birthday party, while you are free to enjoy yourself. Your event planner may help you to find an experienced event coordinator or professional partyhost. A party host welcomes guests, supervises kids in the birthday party and guides them throughout the event, ensuring a hassle free event environment.

Party supplies

Regardless of the location of the party, you will require an array of party supplies. The supplies are chosen according to the age and preferences of the person whose birthday is to be celebrated. You will need invitations and different types of event decorations such as brightly colored balloons, hats, bells, whistles, costumes, chairs, tables, party linens and food service items.

Party food

Food is the integral part of celebrations. Birthday parties cannot progress without a birthday cake. This most important food item of the event should be chosen carefully. Numerous types of birthday cakes available in a reputed confectionery will spoil you for choice. You may even order a beautifully decorated customized birthday cake. However, if you are eager to flaunt your baking skills, you can yourself bake a delectable birthday cake for the event. Other party foods and beverages can be supplied by a caterer.

Entertainment

Entertaining guests is the most challenging of a party. You may organize games appropriate for birthday parties. When the person whose birthday is being celebrated and the guests are teenagers or young adults, you will need great rocking music and suitable mood lighting to create the ambiance of a dance floor. However, for a different party experience, consider entertaining your guests in an entertainment venue with multiple exciting gaming opportunities. Nowadays, laser shows are extremely popular in birthday parties.